Annual Form Requirements
The Trustee Legal and Property Report and Parsonage Inspection Form were previously required to be submitted at the church's fall church conference. However, in order to streamline the church conference reporting requirements, these forms were moved to a spring date, to be due at the same time as the annual clergy evaluation done by the S/PPRC, and the annual Fund Balance Report done by the Finance Committee. That way all committee-driven reports will be due at the same time. It was also our hope that the parsonage inspection would be completed prior to when most clergy moves happen in late June. Due to a Disciplinary requirement, the Trustee Legal and Property Report that is completed in June should be reported at the annual church conference in the fall.
Trustees Legal and Property Report - this form should be completed annually and submitted by to the District Office annually by June 1. Click here to find out the date of last filing for your Statement of Continued Existence.
Parsonage Inspection Form - this form should be completed annually and submitted to the District Office annually by June 1.
Forms can be mailed/emailed to the District Office. Alternately, to submit either the Trustees Legal and Property Report or Parsonage Inspection Form electronically, first go to www.westhioumc.org and log in. (Trustee Chairs, Pastors and Church Data Administrators have access to these electronic forms.) Once you have logged in go to My Church, Local Church Reports, Annual Reporting, 2020. You can enter the data or upload a scanned copy of your completed form. Contact the District Office if you need assitance logging in to the website.
The Book of Discipline recommends that churches perform insurance reviews annually.
Perform an annual "Building Checkup"
Every church should have a Safe Sanctuaries policy in place. Here are resources for helping your church with that process: Safe Sanctuaries. Find more information about Safe Sanctuaries policies and trainings in the West Ohio Conference here.